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Discovery Accelerator - The Hidden searchable items

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All the users that use Discovery Accelerator to search for items within a case know that we can search on emails from or to a user or group of users. We also know that we can search for a phrase or individual words or numbers. We also know we can search for items before, after or between set dates. What most user's don't know is that there are additional search options that can provide more granular search ability.Would it not be nice if one could search only for emails that had 20 TO: recipients or SSID or even by emails with an attachement with a specific name.....Well you can

These items can be access on DA when you open a new search and at the bottom of the screen there is a Miscellaneous option. When you expand this you will see the below. The additional search options are entered into the Other Attribute section of the screen. This does give you a more granular search ability.

 

The Below table provides you with the details of the items and how to use them.

Description NameTypeIndexedRetrievableMulti-ValuedSortableMax Size
Subject/TitlesubjStringYY
Message PriorityprioStringYY
Message ImportanceimpoStringYY
Message SensitivitysensStringY
Message SecuritysecuStringY
Message OriginatororgnStringY
Original identifier for the item. eg SubmissionId for a sent messageidenStringY
Last Modified date of the itemmdatDateY 1 Jan 1970 to 31 Dec 2148
Original identifier for this component of the item.coidStringY
Data type of the item. (eg DOC, XLS,MSG)dtypStringY
Archived DateadatDateY 1 Jan 1970 to 31 Dec 2148
Original location of the item. A sequence of folderslocnStringY
The last or leaf folder of original locationlolfStringY
Original location folder names (ordered)lofnStringY
The item's Saveset identifierssidStringYY72 chars
Shortcut locationshctStringY
User who archived the itemuserStringY
Retention category idrcatStringY112 chars
Retention category namercnmStringY32 chars
Index Sequence numbersnumIntegerY64bit integer
VaultEntryId of index containing the itemvlidStringY112 chars
Created, sent/received or archivedDatedateDateY 1 Jan 1970 to 31 Dec 2148
ContentcontStringY120 chars
LanguageslangStringY
Categories/KeywordskeysStringY
The size of the item in KBsizeIntegerY32bit integer
The number of attachmentsnatcIntegerY32bit integer
Permission VaultIds for the item. (aka Archive Folder VaultIds)pvidStringY112 chars
Attachment Number. (Zero for top-level item)anumIntegerY32bit integer
Expiry date for the itemedatDateY 1 Jan 1970 to 31 Dec 2148
Number of days to expiry for the item ndteIntegerY32bit integer
Rank value of the item when sorted by relevance (0 to 1000)rankIntegerY32bit integer
The item's original MAPI Message Class. (e.g IPM.Note,)msgcStringY
Message Flag StatusflagIntegerY32bit integer
Reason for missing contentcomrStringY
UTC value of Date!utcdDateY 1 Jan 1970 to 31 Dec 2148
Attachments only: the author of the top-level itemtautStringY
Attachments only: the subject/title of the top-level itemtsubStringY
Attachments only: the size of the top-level item in KBtsizIntegerY32bit integer
Conversation tracking GUIDcnidStringY
Index Volume identity of the volume containing the itemividIntegerY32bit integer
Index Volume Set identity of the volume set containing the itemvsidIntegerY32bit integer
Message Recipient (Union of redn, reea, resm & reot)recpStringY
Message Recipient display/friendly name (Union of rtdn, rcdn, rbdn & redn)rednStringY
Message Recipient e-mail address (Union of rtea, rcea, rbea & reea)reeaStringY
Message Recipient SMTP e-mail address (Union of rtsm, rcsm, rbsm & resm)resmStringY
Message Recipient Other e-mail address (union of rtot, rcot, rbot & reot)reotStringY
TO: RecipientretoStringY256 chars
TO: Recipient display/friendly namertdnStringY
TO: Recipient e-mail address (Union of rtsm & rtot)rteaStringY
TO: Recipient SMTP e-mail addressrtsmStringY
TO: Recipient Other e-mail addressrtotStringY
CC: RecipientreccStringYY256 chars
CC: Recipient display/friendly namercdnStringY
CC: Recipient e-mail address (Union of rcsm & rcot)rceaStringY
CC: Recipient SMTP e-mail addressrcsmStringY
CC: Recipient Other e-mail addressrcotStringY
BCC: RecipientrbccStringYY256 chars
BCC: Recipient display/friendly namerbdnStringY
BCC: Recipient e-mail address (Union of rbsm & rbot)rbeaStringY
BCC: Recipient SMTP e-mail addressrbsmStringY
BCC: Recipient Other e-mail addressrbotStringY
Other Envelope RecipientrenvStringYY256 chars
Other Envelope Recipient display/friendly namerndnStringY
Other Envelope Recipient e-mail address (Union of rnsm & rnot)rneaStringY
Other Envelope Recipient SMTP e-mail addressrnsmStringY
Other Envelope Recipient Other e-mail addressrnotStringY
Number of RecipientsnrcpIntegerY32bit integer
Number of TO: RecipientsnrtoIntegerY32bit integer
Number of CC: RecipientsnrccIntegerY32bit integer
Number of BCC: RecipientsnrbcIntegerY32bit integer
Number of Other Envelope RecipientsnrenIntegerY32bit integer
Author (Union of audn, auea, ausm, auot, writ, from & ppgn)authStringY
Author display/friendly nameaudnStringY
Author e-mail address (Union of ausm & auot)aueaStringY
Author SMTP e-mail addressausmStringY
Author Other e-mail addressauotStringY
Writer (Union of ppdn, ppea, ppot)writStringY
Writer display/friendly namewrdnStringY
Writer e-mail address (Union of wrsm & wrot)wreaStringY
Writer SMTP e-mail addresswrsmStringY
Writer Other e-mail addresswrotStringY
FROM: (Union of rfrdn, frea, frsm & frot)fromStringY
FROM: display/friendly namefrdnStringY
FROM: e-mail address (Union of frsm & frot)freaStringY
FROM: SMTP e-mail addressfrsmStringY
FROM: Other e-mail addressfrotStringY
PP (Union of ppdn, ppea, ppsm & ppot)ppgnStringY
PP display/friendly nameppdnStringY
PP Exchange e-mail addressppeaStringY
PP SMTP e-mail addressppsmStringY
PP Other e-mail addressppotStringY
Name (Union of recp, auth)nameStringY
Name display/friendly name (Union of redn & audn)nadnStringY
Name Exchange e-mail address (Union of reea & auea)naeaStringY
Name SMTP e-mail address (Union of resm & ausm)nasmStringY
Name Other e-mail address (Union of reot & auot)naotStringY
Text (Union of cont & subj)textStringY
Enterpise Vault defined custom propertiesNameTypeIndexedRetrievableMulti-ValuedSortableMax Size
Type of the message. E.g. EXCH, IM.IMLogic, Bloomberg,Vault.MsgTypeStringYY
Message direction. Eg undefined, internal, external-in, external-outVault.MsgDirectionStringYY32bit integer as a string
If message is a Journal Message, the type of Journal messageVault.JournalTypeStringYY
Enterpise Vault FSA defined custom propertiesNameTypeIndexedRetrievableMulti-ValuedSortableMax Size
Original Name of file at the point of archivalEVFSA.OriginalFileNameStringYY
Indicator that item was imported from DLMEVFSADLMImport.DLMStringYY
Enterpise Vault Sharepoint defined custom propertiesNameTypeIndexedRetrievableMulti-ValuedSortableMax Size
Document titleEVSP.TitleStringYY
SharePoint documentIdEVSP.DocIdStringYY
Document versionEVSP.VersionStringY
Check in commentEVSP.CommentStringY
Display name of document editorEVSP.EditorStringYY
Domain name (Windows account name) of document authorEVSP.CreatedByStringYY
Domain name (Windows account name) of document editorEVSP.ModifiedByStringYY
SharePoint Site IdEVSP.SiteIdStringYY
SharePoint Site nameEVSP.SiteStringY
SharePoint Site UrlEVSP.SiteUrlStringYY
Customer configurable properties - any SharePoint propertyEVSPP.<Sharepoint property name>StringYY
CA Journal Connector defined custom propertiesNameTypeIndexedRetrievableMulti-ValuedSortableMax Size
The set of CA Department Ids that the item's author is a member ofKVSCA.DeptAuthorStringYYY
The set of CA Department Ids that the item's recipients are members ofKVSCA.DeptRecipsStringYYY
The union of KVSCA.DeptAuthor and KVSCA.DeptRecipsKVSCA.DepartmentStringYYY

 

I think anyone who would like more detailed searching ability within DA other than the standard fields should do some testing with these as they can prove to be very helpful in narrowing your search results and making your legal discovery more targetted.

Please Note: This directly relates to Discovery Accelerator users that use the WEB interface. The abilities ar available in Discovery Accelerator 8 but this article is written as a DA7.5 user


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